Privacy
What we collect, and what we do with it.
Effective 3 October 2026
Canada Love Notes is a volunteer campaign, not a company. We ask for very little, we do not sell anything about you, and we would rather explain this in plain language than bury it.
Who we are
Canada Love Notes is an unincorporated volunteer project based in New York State. It is not a business and it is not a registered charity. You can reach the people behind it at hello@canadalovenotes.com.
What we collect
We only collect what you type into one of our forms. There is no account to create, and we do not ask for your street address, your phone number, or any payment information.
- If you request cards: your name, your email address, your city and state, how many cards you want, and where you plan to put them.
- If you write a note for us to send: your message, your first name, your last name if you choose to give it, the city you are from, and an email address or social handle if you choose to give one.
- If you tell us you mailed a card: how many you mailed, the city you sent from, and your email address if you choose to give it.
- If you register interest in a shirt: your email address, a size, a quantity, and anything else you want to add.
Our web host also records standard technical information when any page loads, including IP addresses, browser type, and the time of the request. We do not use that information to identify anyone.
Why we collect it
To print and mail the cards you ask for. To keep an accurate count of how many Love Notes have gone north. To let you know when your card has been mailed, if you asked us to. And to find out whether enough people want a shirt to be worth making any.
We do not use what you give us to advertise to you, and we do not build profiles of people who visit the site.
Who else sees it
A few services handle data on our behalf. Each of them has its own privacy policy, and we encourage you to read theirs if you want the full picture of how they operate.
- Formspree receives and stores form submissions and passes them on to us by email.
- Cloudflare hosts and delivers this site and keeps standard server logs.
- Venmo handles contributions, if you choose to make one. Payment happens entirely inside Venmo. We never see or hold your card or bank details.
- Instagram is involved only if you choose to find us or tag us there.
We do not sell, rent, or trade your information. We do not share it with advertisers or data brokers. We would disclose it if we were legally required to, and we would tell you if we were permitted to.
Your message and your name
If you write a note for us to send, your words go onto a card and into the mail. We may also share messages publicly, on this site or on social media, to show people what the campaign looks like. We will not publish your name, your handle, or anything else that identifies you without asking you first.
How long we keep things
We keep form submissions for as long as the campaign is running, because we need them to mail cards and to keep the count honest. When the campaign ends we delete them. You can ask us to delete yours sooner and we will.
Seeing, changing, or deleting your information
Email hello@canadalovenotes.com and tell us what you want. We will show you what we hold, correct anything wrong, or delete it. You do not need to give a reason, and we will not ask you for one. We aim to respond within thirty days.
Do Not Track
Some browsers send a Do Not Track signal. There is still no agreed standard for what a site should do when it receives one. We do not track visitors across other websites, so there is nothing for us to turn off, and we do not change what we do based on that signal.
Tracking by others
We do not run advertising networks, analytics scripts, or third-party cookies on this site. We are not aware of any third party collecting information about your activity across other sites through our pages.
Children
This site is not directed at children under 13, and we do not knowingly collect information from them. If you believe a child has sent us something, write to us and we will delete it.
Security
We take reasonable steps to protect what you give us, and we have deliberately kept the amount of information we hold very small, which is the most effective protection available to a project this size. No method of transmission over the internet is completely secure, and we cannot promise otherwise.
Where your information is held
We operate from the United States and the services we use store data in the United States. If you are writing to us from elsewhere, your information will be handled here.
Changes to this policy
If we change anything that matters, we will update the effective date at the top of this page and post a note on the site. If the change is significant and we have your email address, we will tell you directly.
Questions
Write to hello@canadalovenotes.com. A person will read it.